You are now part of the largest multiple listing service in Florida, and the third largest in the nation. We are proud to help make the real estate market work for brokers, agents and consumers throughout Central and Southwest Florida and in Puerto Rico.
Previously, your MLS billing was on a monthly cycle, but will now transition into the Stellar MLS annual billing cycle on 4/1/20. The billing due date has been extended until June 2, 2020 due to COVID-19.
Upcoming Annual Billing and Due Date Extension
As a reminder, your monthly MLS access from January through May 2020 is complimentary from Stellar MLS. Your 2020-2021 MLS annual subscription invoice will be posted to your Stellar account on April 1, 2020. This invoice will cover your MLS access from June 1, 2020, to May 31, 2021. We will send a courtesy email reminder to you when your invoice is available to view and pay.
Typically, renewal fees are due in mid-May each year. In light of the unprecedented challenges presented by the outbreak of Covid-19, we will be extending the annual billing due date to June 2, 2020.
Critical Dates and Deadlines:
Invoices posted. You will be able to pay online via the Stellar Dashboard.
Last day to pay to avoid late fees at 5:00 p.m. EST.
Last day to pay to avoid account suspension and reinstatement fee at 5:00 p.m. EST.
Convenient Broker and Agent Online Payment
Stellar offers all agents and brokers the option to pay their invoices directly online through their personal portals. If brokers prefer to continue paying their agents' MLS fees on their behalf, they still have that option through their personal broker portal. For more information, view our Annual Billing FAQ page.
Required MLS Education
HEALTH UPDATE: 3/12/20 5:30PM
In-person training classes have been cancelled at this time. Live webinars are available for registration for required and elective classes. If you prefer to complete your required education by taking a self-paced online class visit Learn.Stellarmls.com.
If you are transitioning from Ocala MLS to Stellar MLS as first-time customer you’ll need to complete all of your required MLS education within 60 days of having full access to the Stellar MLS system (Matrix) in order to keep your MLS account active.
Self-Paced, Online Option Through Stellar University
The online training option includes three required classes for new Stellar MLS subscribers:
- MLS Basic
- MLS Compliance 101
- MLS Adding & Editing Listings
To take classes online, click the button below to visit Stellar University, select your class, and then click the "Launch Online Class" button.
New Webinars: How To Sign Up
In lieu of in-person classes, Stellar trainers will be offering live webinars on a variety of topics to help your business on Tuesdays and Thursdays, and live webinars for required training classes on Mondays and Wednesdays.
Sign up for webinars by logging into your Stellar Dashboard and clicking on "Class Sign Up." Once you are in the education portal, click on "Enroll" to register for classes you are interested in.
Our staff works diligently to provide you with relevant resources that help make the most of your subscription tools. Browse our library of online tutorials for useful tips and more!
Data Delivery Options in Matrix
If you have been using IDX Lite in the Flex system this functionality is now deactivated. This means, no new or updated information will transmit to your IDX website via Flex. The Matrix system offers IDX and Agent webpage as data delivery options that are available to you today.
With the IDX option in Matrix you will use an iFrame for your website to allow your customers and clients to search from the MLS. This option is for those who have a website where they can edit the content and web pages.
Follow the steps here to configure your IDX feed from Matrix and generate a new HTML code which you can then use to replace your current one.
If you do not have a website, the Agent Web Page option gives you the functionality of a website without having to develop one.
Accurate and complete listing data is important to any real estate business. That is why Stellar MLS stands behind 100% listing compliance. Ensuring our customers’ success is our commitment to you!
Data Integrity Resources
Avoid These Common MLS Violations!
Save time and money by following the MLS rules. Download a detailed handout with links and descriptions HERE.
Notable Upcoming Milestones
Transitioning to Stellar MLS is a big step, and we want to make sure we keep you up-to-date every step of the way!
- "Read/Search-Only" access to Matrix is available to OMCAR customers.
- Stellar product suite is available to OMCAR customers.
- Stellar events happening at OMCAR: Flex to Matrix Workshop; Remine Session; Stellar Tech Fair and Meet & Greet.
- Matrix is now fully live for OMCAR customers! Once you have completed your training, you will be able to add/edit in Matrix.
- Your saved searches, contacts and listings have been imported into Matrix automatically.
- Review your auto-emails currently setup in Flex. Setup these auto-emails in Matrix, and alert your clients to the newly branded client portal and link.
- OMCAR Brokers: Review and set your agent authorization levels.
- MLS required training class, "MLS EASY" offered weekly at OMCAR.
- Flex MLS is now sunset for OMCAR customers.
- Visit Stellarmls.com to login to your new dashboard and Matrix system.
- Stellar training classes are available to OMCAR customers.
- If you have not yet completed your required MLS training, visit StellarMLS.com/learn to sign up today.
Helpful Links & Resources
- Download the MLS Easy class presentation HERE.
- Review Stellar MLS Rules and Regulations compliance fine schedule HERE.
- Learn which Realtor® Boards/Associations are part of Stellar MLS HERE.
- Contact Stellar MLS Support HERE.
- Explore IDX and listing distribution options HERE.
- Learn about the Broker Authorization section of the Stellar MLS Dashboard HERE.
- Download and review Matrix Set-Up Guide HERE.
Products For Your Business Success
OMCAR customers now have full access to the Stellar MLS product suite!
When you join Stellar MLS, listings are just the beginning. Your subscription will give you access to a variety of real estate tools to help power and simplify your business, including tools that let you:
- List, Search, Show Properties
- Access Market & Listing Data
- Manage Transactions
- Connect with Customers
- Enhance Your Listings
- Search Tax & Public Records
- And More!
Frequently Asked Questions
Stellar MLS invoices subscribers once per year. As an OMCAR customer, you will be transitioned from monthly MLS invoicing to Stellar's annual billing cycle, which happens in *April/May each year. Stay tuned for more information about how to access your Stellar MLS invoice and make a payment later in 2020.
*Subscribers who have assistant accounts are invoiced separately from brokers and agents in Sept/October each year.
All new Stellar MLS customers are required to complete the following classes within 60 days of joining:
- MLS Basic
- Compliance 101
- Adding/Editing Listings
As an OMCAR customer, you will have the option of completing your required MLS training by attending MLS EASY, a condensed class being offered at OMCAR from Jan-Mar 2020. Stay tuned for details on how to sign up for this class.
Note: You will not be able to input and/or edit any listings in the MLS until your required training is completed.
Click here for rules and regulations.
Please contact the Stellar MLS Data Services Department at 800-686-7451 Option 4, click here for more info about IDX.
Click here to visit our document library.
Yes. You can download a copy of your user agreement through your Stellar Dashboard - click under your name to access a PDF. You may also click on the link below that applies to you for a copy of each document.
Log into Matrix. Find your name at the top of the homepage. Next to your name you will see English/Spanish buttons. Simply click the button of the language you prefer to change your view.
When Short Sale is selected under Special Sales Provision, the words “Short Sale” must also be added to the public remarks.
This would be commercial property. Under the Exterior Tab and Property Style field, there is an option for “Mixed Use.”
To share listings from Matrix with your customers, save your customer's search and setup an auto-email notification. Click here to watch a video tutorial!
When an email is sent to a customer, the customer is given a link to your portal site where they can view the listings from auto-emails you've setup. Setup your branded portal site inside of Matrix:
- Click on the "My Matrix" tab at the top of your Matrix home page
- Next click on "My Information"
- And then click on "Portal Profile" to add your info
When entering a listing, under the Listing Distribution section of the Realtor tab, be sure to say “yes” for Internet Y/N/. Also make sure that the Realtor.com box is checked.
Click here to download tutorial of the Broker Authorization functions.
Syndication is the distribution of listings from the MLS system to websites (often called publishers) for the purpose of advertisement (i.e. listing display). Syndication typically starts when a listing broker agrees, whether through a direct opt-in method or through a syndication service, such as ListHub, to syndicate his or her listings.
According to the National Association of REALTORS® and the policy of Stellar MLS, the listing data that resides in the MLS system belongs to the listing broker. Therefore, any decision to syndicate is up to the listing broker
Syndication Fields in Matrix allow for syndication control of individual listings. This option is located under the Realtor Tab in the IDX/Vow section. To opt-into ListHub, visit ListHub.com.
When you electronically sign your Stellar MLS user agreement, you have two options to choose from within the document regarding the management of your copyrighted material in listings. Brokers (known as Participants in the MLS) need to choose how they want copyright matters handled on their behalf. Each option is explained below:
Option 1 — Assignment of Copyright
Brokers who select the “assignment” option assign the rights of their firm’s listing data to Stellar MLS. Doing so gives Stellar MLS the authority to pursue infringement action against any entity on the broker’s behalf that uses their data without obtaining proper permission. Brokers who chose this option will have their data included in the quarterly Copyright submission report filed by Stellar MLS to the governing copyright office. Brokers will receive a license to use their data in any way they choose, but Stellar MLS is responsible for copyright matters related to their firm’s listing data.
Option 2 — License of Copyright
Brokers who select the “license” option are licensing their firm’s listing data to Stellar MLS, but do not permit Stellar MLS to pursue any action related to copyright infringements on their behalf. Choosing this option means the broker handles all copyright matters related to their firm’s listing data, and Stellar MLS will employ no efforts whatsoever to detect or hinder third parties that are not authorized by the firm to use the Participant’s contribution.
Review the Stellar Participant Agreement here.
As a participating broker with Stellar MLS you have complete control over which third party portals, if any, you choose to share your listings with. If you prefer to distribute your listings, we offer several direct syndication options and access to ListHub at no extra charge as part of your Stellar MLS subscription.
To review and/or change your distribution settings follow the steps below:
Direct Syndication Options
- Login to your Stellar MLS dashboard.
- Go to the Publishers section in the sidebar and click where it says “Clareity Direct Connect.”
- From there you will be prompted to review and complete steps to distribute to Zillow Group and/or Homes.com.
Stellar MLS posts your invoice(s) directly to your customer portal. We do not send invoices through the postal service or via email. You will receive a notification via email once your invoice is posted and due. You can review your invoice and pay online through your Stellar MLS dashboard by clicking on the “View/Pay Bill” icon.
Your Stellar MLS subscription payment is due within 30 days of the date listed on your invoice.
Yes. Mail your payment stub and check to:
PO Box 740508
Atlanta, GA 30374-0508
Include your MLS ID number on the check